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To Book an Event in the Town Centre
Thank you for expressing an interest to promote your business in Swindon Town Centre.
In order for your event to go ahead the following will need to happen:
- Signed Event Booking Form and signed Conditions of Use at least 6 weeks before the event start date. This may be reduced to 4 weeks if a repeat booking and at the discretion of inSwindon.
- Completed risk assessment (a template can be provided upon request) at least 6 weeks before the event start date. May be reduced to 4 weeks if a repeat booking and at the discretion of inSwindon.
- Public Liability Insurance – minimum £5 million.
- Unless BID Investor, Charity, Religious or Academic association, payment is required a minimum of 2 weeks before event start date.
- Once all paperwork as been completed and signed off by the Marketing and Events Officer, consent for the event will be issued with all relevant contact details for the event period.
- If any businesses of any nature are unable to comply with these time frames you request for an event will be refused and the event will not run.
Please click here to download a contract of agreement and please sign and return to inSwindon to secure a provisional booking. If you want to hold a promotional event in the Town Centre, please complete the online booking form or contact inSwindon on 01793 464924.
Any promotional activity that involves any kind of infrastructure, including tables and chairs will require a health and safety risk assessment. Please click here to download a blank risk assessment.
Once the date of your booking has been confirmed you will be required to complete this health and safety risk assessment and send us a copy of your company’s public liability insurance (which must be for a minimum of £5 million). A template risk assessment is available, this is to be used as a guidance only.
Please read inSwindon’s conditions of use for hire of public space inSwindon.
Please note that no booking is confirmed until all paperwork has been authorised and payment received. A consent form will be issued when this has been completed.
For large-scale events inSwindon have equipment available for hire. Please see charges below and state your requirement in your booking request.
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Equipment
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Charge
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Crowd Barriers
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£5 per barrier per day
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Café Barriers
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£7 per barrier per day
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Seating
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£2 per seat per day
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Large Marquee
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£50 per day
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Small Marquee
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£25 per day
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Electricity
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25p per hour per kilowatt (using 10
kilowatts of power e.g. as generator
for 8 hours a day) = £2.55 a hour
= £20.00 a day.
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All charges exclusive of VAT at 17.5%
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Days
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Monday
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£81.25 + VAT
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£101.56 + VAT
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Tuesday
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£81.25+ VAT
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£101.56 + VAT
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Wednesday
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£81.25 + VAT
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£101.56 + VAT
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Thursday
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£156.25 + VAT
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£195.31 + VAT
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Friday
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£187.50 + VAT
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£234.38 + VAT
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Saturday
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£375.00 + VAT
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£468.75 + VAT
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Sunday
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£250.00 + VAT
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£312.50 + VAT
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Saturday/Sunday
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£600.00 + VAT
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£750.00 + VAT
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Monday-Friday
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£500.00 + VAT
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£700.00 + VAT
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Monday-Saturday
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£1,000.00 + VAT
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£1,250.00 + VAT
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Full week
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£1,140.00 + VAT
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£1,424.00 + VAT
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Filming
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£80.00 + VAT (per day)
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| Busking |
All Buskers will be charged a flat rate of £10.00 per day for the selling of their own music in any format unless specifically booked as a Music Event through inSwindon
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VAT @ 17.5%
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VAT @ 17.5%
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To enquire about a booking please click here
Event Booking Process – Terms & Conditions
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Promote Your Business 
